Templates
Construction document templates
60 site documents across 8 categories — daily reports, quality checklists, material testing sheets, contracts, safety permits and handover certificates. Adapt them to your project and use them commercially.
| Template | Category | Format | Get it |
|---|---|---|---|
| Daily site report Date, weather, manpower by trade, plant, work done by location, materials received and stoppages. | Daily site records | XLSX | In the app → |
| Daily labour report Headcount by trade and subcontractor, with hours and a running weekly total. | Daily site records | XLSX | In the app → |
| Plant & equipment log Machine hours, fuel, breakdowns and idle time for every item of plant on site. | Daily site records | XLSX | In the app → |
| Material receipt register Challan number, supplier, quantity received, quantity accepted and rejection notes. | Daily site records | XLSX | In the app → |
| Site visitor register Name, organisation, purpose, induction status, in and out times. | Daily site records | DOCX | In the app → |
| Weather log Daily conditions and hours lost — the record every delay claim depends on. | Daily site records | XLSX | In the app → |
| Slab formwork checklist Line, level, props, joints and cleanliness verified before reinforcement is laid. | Quality checklists | XLSX | In the app → |
| Pre-concrete checklist Everything to confirm before the pour — cover, laps, embedments, formwork and access. | Quality checklists | XLSX | In the app → |
| Post-concrete checklist Finishing, curing regime, cube sampling and striking times after the pour. | Quality checklists | XLSX | In the app → |
| Reinforcement checklist Diameter, spacing, laps, chairs, cover blocks and binding against the bar bending schedule. | Quality checklists | XLSX | In the app → |
| Brickwork checklist Line, plumb, joint thickness, soaking, bond and curing for masonry work. | Quality checklists | XLSX | In the app → |
| Plastering checklist Surface preparation, hacking, thickness, mix, dots and curing. | Quality checklists | XLSX | In the app → |
| Waterproofing checklist Substrate condition, primer, membrane laps, upstands and ponding test record. | Quality checklists | XLSX | In the app → |
| Flooring & tiling checklist Levels, slope, adhesive bed, joint alignment, lippage and hollowness check. | Quality checklists | XLSX | In the app → |
| Painting checklist Surface preparation, putty, primer, coat count and finish acceptance. | Quality checklists | XLSX | In the app → |
| Electrical rough-in checklist Conduit routing, box positions, bends, fish wire and continuity before plastering. | Quality checklists | XLSX | In the app → |
| Plumbing rough-in checklist Pipe routing, slopes, supports, pressure test and concealment approval. | Quality checklists | XLSX | In the app → |
| Concrete cube test record Casting date, pour location, 7-day and 28-day results with acceptance criteria. | Material testing | XLSX | In the app → |
| Slump test record Batch, time, measured slump and specified range, signed at the pour. | Material testing | XLSX | In the app → |
| Steel tensile test record Heat number, diameter, yield, ultimate strength and elongation against IS 1786. | Material testing | XLSX | In the app → |
| Brick compressive strength record Sample set, dimensions, failure loads and average strength. | Material testing | XLSX | In the app → |
| Aggregate crushing value Standard test sheet with sample weights and the calculated crushing value. | Material testing | XLSX | In the app → |
| Aggregate impact value Impact test record for coarse aggregate toughness. | Material testing | XLSX | In the app → |
| Abrasion value of aggregates Los Angeles abrasion record with sample gradation and result. | Material testing | XLSX | In the app → |
| Water absorption test Dry and saturated weights with the calculated absorption percentage. | Material testing | XLSX | In the app → |
| Sieve analysis of aggregates Gradation sheet with retained weights, cumulative passing and fineness modulus. | Material testing | XLSX | In the app → |
| Ultrasonic pulse velocity record Non-destructive concrete quality assessment by path length and transit time. | Material testing | XLSX | In the app → |
| Work order Scope, rates, duration, payment terms and retention for a subcontract package. | Contracts & orders | DOCX | In the app → |
| Purchase order Material description, quantity, rate, delivery schedule and inspection terms. | Contracts & orders | DOCX | In the app → |
| Subcontractor agreement Scope, programme, payment, insurance, safety obligations and termination. | Contracts & orders | DOCX | In the app → |
| Variation order Instructed change with quantity, rate basis, cost effect and time effect. | Contracts & orders | DOCX | In the app → |
| Letter of intent Pre-contract authorisation to mobilise, with a stated cap and expiry. | Contracts & orders | DOCX | In the app → |
| Rate analysis sheet Material, labour, plant, overhead and profit built up into a unit rate. | Contracts & orders | XLSX | In the app → |
| Measurement book sheet Joint measurement record with dimensions, calculations and both signatures. | Measurement & billing | XLSX | In the app → |
| Interim payment certificate Work done to date, previous certificates, retention and net payable. | Measurement & billing | XLSX | In the app → |
| Bill of quantities template Item code, description, unit, quantity, rate and amount with section totals. | Measurement & billing | XLSX | In the app → |
| Running account bill Cumulative measurement and payment across multiple bills. | Measurement & billing | XLSX | In the app → |
| Material reconciliation statement Theoretical consumption against actual issue, with variance by material. | Measurement & billing | XLSX | In the app → |
| Toolbox talk record Topic, date, presenter and attendee signatures for a daily briefing. | Safety & HSE | DOCX | In the app → |
| Safety induction record Worker details, induction content covered, and acknowledgement signature. | Safety & HSE | DOCX | In the app → |
| PPE issue register Item issued, size, date, replacement due and receiver's signature. | Safety & HSE | XLSX | In the app → |
| Incident report Sequence of events, injuries, immediate cause, root cause and corrective action. | Safety & HSE | DOCX | In the app → |
| Near-miss report What nearly happened, why, and what was changed as a result. | Safety & HSE | DOCX | In the app → |
| Permit to work General permit with hazard assessment, controls, issue and closure signatures. | Safety & HSE | DOCX | In the app → |
| Work at height permit Access method, edge protection, harness and anchor points, rescue plan. | Safety & HSE | DOCX | In the app → |
| Hot work permit Fire watch, extinguishers, screening and post-work monitoring period. | Safety & HSE | DOCX | In the app → |
| Safety inspection checklist Weekly walk covering access, edge protection, electrics, housekeeping and welfare. | Safety & HSE | XLSX | In the app → |
| Snag register Reference, location, element, condition, severity, trade, due date and status. | Handover & closeout | XLSX | In the app → |
| Handover certificate Formal transfer of the works with attached snag status and outstanding items. | Handover & closeout | DOCX | In the app → |
| Practical completion certificate Certification of completion with the defects liability period start date. | Handover & closeout | DOCX | In the app → |
| Warranty register Every warranty by element, supplier, start date, duration and expiry. | Handover & closeout | XLSX | In the app → |
| As-built drawing register Drawing numbers, revisions, issue dates and confirmation of as-built status. | Handover & closeout | XLSX | In the app → |
| O&M manual index Structured contents page for the operation and maintenance handover pack. | Handover & closeout | DOCX | In the app → |
| Keys register Every key and access device handed over, by location and quantity. | Handover & closeout | XLSX | In the app → |
| Site instruction register Numbered log of instructions with date, issuer, and time or cost implication. | Project management | XLSX | In the app → |
| RFI register Requests for information with raised date, response date and days outstanding. | Project management | XLSX | In the app → |
| Drawing register Drawing numbers, titles, revisions, issue dates and recipients. | Project management | XLSX | In the app → |
| Minutes of meeting Attendees, decisions, actions with owners and dates, and carried-forward items. | Project management | DOCX | In the app → |
| Monthly progress report Progress against programme, manpower, issues, photographs and look-ahead. | Project management | DOCX | In the app → |
| Project schedule tracker Activity list with planned and actual dates and percentage complete. | Project management | XLSX | In the app → |
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Which records actually matter?
Seven document sets decide who wins a construction dispute — and how long each needs to be kept.